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It never seems to be the right time to think about organization within your business. That’s because it usually means putting work aside and just, well, organizing. Who has time for that?
It’s not as hard as you think to get a few systems in place, but then, I tend to be on the hyper-organized end of the spectrum – I sleep with a notepad on my bedside table, so if I think of something important during the night, I can write it down immediately. My husband is my polar opposite and can fly by the seat of his pants in any situation. But it should be noted that he graduated from a comedy school with a degree in improv. Most people fit somewhere between these two extremes, and everyone’s version of organization differs.
Because of that Type A personality of mine, I choose my outfit the night before and iron any garments before I go to bed. I brown bag it for lunch, so I make my lunch the night before. It never fails, if I skip even one of these steps, I will invariably wake up late the next day and start my morning by running around the house like a chicken with my head cut off. It’s not the way I prefer to start my day. Throw in a few kids and a carpool and you’ve got a recipe for disaster.
You may be thinking, running a business is so different from running a home, or doing routine prep-for-the-day tasks. A business includes more people, schedules, tons of email that represent more to do and things to read, etc. Perhaps you’ve tried, and really hard, to get more organized but get so frazzled and focused on what you need to do that organization has to take a back seat to due dates and end dates. Or, maybe you’re thinking, I already have a system in place; it’s not that effective, but I’m not about to revamp it completely.
Check. Not asking you to pull your hair out. There are ways to implement organizational strategies that are pretty easy to adopt and add into a routine. Here are some simple yet important ways to keep yourself, and your colleagues, on the same page:
For your own work, keep your “To Do” list active and update. Check off what is finished (some technology does this automatically and then archives the item) and keep adding new tasks as they come up. Prioritize them by moving the most important to the top, or organize them by delivery date. Use Stickies or Notes on your mobile device to record things you need to remember or access quickly. These tools can be used to track expenses, keep login information, note To Do’s for the day, etc. Sometimes, I use my phone’s voicerecorder to remind me to do something. It’s a great way to quietly and quickly get a note to yourself.
Chances are when you replay the message you’ll remember exactly where you were when you recorded it and what you were thinking about at the time.
Being organized at work can flow into an organization in other, if not all, aspects of your life. It’s a win-win for everyone. By maintaining regular communication, making it clear who is working on each task, assigning people to lead tasks, keeping To Do Lists active, and staying up-to-date on progress, you and your company will be more productive and hence more profitable. These two characteristics of your business will lead to a more upbeat, engaging, and fulfilling work environment which leads to happier colleagues, less stress, which leads to better overall health which leads to . . . The point is, there is positive, reinforcing energy and a desire to keep moving forward toward bigger and bigger challenges for those who are organized.
Please visit www.enfusionize.com to meet our team of organized masters!
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